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CLUB CONTEST GUIDELINES FOR ROLE-PLAYERS

1. Contest Requirements

• Speech Contest Rules.
• Speaker’s certification of Originality.
• Lots to determine speaking order.
• Time Record Sheets & instruction to Timers.
• Tally Sheets & instruction to Tally Counters.
• Judging sheet.
• Tie breaking Judging Sheet.
• Participation / Winner Certificates & trophies.
• Mementoes for Role-players.
• Stop watch (2), Timing Device, Color Cards.
• Envelop for each contest with all required materials.
• Video Camera, Digital Camera etc.
• Laptop / projector for display of names etc.
• Speaker / Judge / Tally Counter / Timer Badges.
• Clip Microphones.

2. President / VP Education / Treasurer

• Determine the Budget.
• Arrange for supplies such as Certificates & Trophies.

3. President / VP Education

• Select a Chief Judge and Judges.
• Select other role-players like timers (2), tally counters (2), s @ arms etc.
• Notify officials / contestants / members about time, date and venue.
• Ensure contestant is eligible before contest itself.
• Ensure all contest materials are available at the venue.
• Prepare an Agenda.
• Promote contest.

4. Master of Ceremonies

• Introduce the Contest Chairpersons for each contest.
• Ensure that the schedule is followed & the contests end on time.
• Recognize the efforts of all role-players.

5. Contest Chairperson

• Ensure all contest materials are available at the venue.
• Confirm participation of all contestants.
• Confirm the availability of Judges.
• Pre contest briefing.
  • Verify presence of judges & other role-players.
  • Have Chief Judge brief Judges & other role-players.
  • Decide position of Judges.
  • All judges to select three winners (except Tie-breaking Judge)
  • Verify presence of contestants & pronunciation of names.
  • Draw lots for speaking positions.
  • Prepare participation certificates.
  • Review contest rules with speakers.
  • Acquaint contestants with speaking area.
• Start the contest with a brief opening address, informing the audience
  • Basic rules for the benefit of the audience.
  • That the rules have been reviewed with contestants.
  • That the contestants have been informed about the timing devices.
  • Protests will be limited to the Judges and Contestants.
  • Any disqualification will be announced prior to the announcement of results.
  • Judges decision is final.
  • Announce all Judges, Timers, Tally Counters & S @ Arms.
  • The speaking order of contestants.
  • Flash photography is prohibited during the speeches.
  • TO SWITCH OFF MOBILES DURING THE CONTEST.
• During Contest
  • Introduction of each contestant.
    i. No detailed introductions.
    ii. Announce name & speech title at a slow pace and in this order
    “Name of Speaker, Speech Title, Speech Title, Name of Speaker”
  • Allow one minute of silence between each speech for Judging
• Post Contest
  • Allow three minutes of silence for Judges to finalize results.
  • Distribute participation certificates.
  • Ask Tally Counters to collect ballots from all the judges.
  • Judging sheets, ballots, tally forms, timing sheets are confidential.
  • Give forms to chief judge for disposal.
  • Speech disqualification or protests - discuss with speakers & get approval.
  • Inform Audience about time disqualification – DO NOT DISCLOSE NAMES.
  • Collect contest result from chief judge & announce the results

6. Judges

• Qualified Chief Judge from other Clubs / Area
• Qualified Judges from other Clubs / Area
• Chief Judge appoints Tie-breaking Judge
• Tie-breaking Judge rates all the contestants while the Judges rates only 1st, 2nd & 3rd.

7. Timers (2)

• Record timings of each contestant independently (will require two watches, two timing sheets & one timing device)
• Identify disqualifications, if any and handover the timing sheets to the Chief Judge.

8. Tally Counters (2)

• Collect ballots from all judges after each contest.
• Fill the tally sheets under the supervision of Chief Judge.
• Mark 3 for first, 2 for second, 1 for third for each judge.

9. Sergeant @ Arms

• Distribute Badges to contestants according to speaking order.
• Escort contestants (evaluation & table topics) to a different room.
• Assist speakers with Clip Microphones etc.
• Prepare presentation with contestant names, speech titles etc.
• Overall assistance in the smooth conduct of the contest.